Legal matters

Privacy Policy

in accordance with the provisions of the EU GDPR of May 25, 2018:

1. Name and Address of the Controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Interpane Glas Industrie AG
Sohnreystraße 21
37697 Lauenförde, Germany

T +49 5273 809 0
ag@interpane.com

Authorized Managing Directors: Sebastian Schmidt, Dominik Waldeyer

Competent Register Court: District Court of Hildesheim (HRB 110512)

2. Name and Address of the Data Protection Officer

The data protection officer of the controller is:
Mr. Dr. Thorsten Heinze (datenschutz@interpane.com)

3. General Information on Data Processing

3.1. Scope of Processing of Personal Data

We generally collect and use personal data of our users only to the extent necessary to provide a functional website as well as our content and services. The collection and use of personal data of our users regularly take place only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal regulations.

3.2. Data Deletion and Storage Duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also occur if this is provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. Blocking or deletion of data also occurs when a storage period prescribed by the mentioned regulations expires unless further storage of the data is necessary for the conclusion or fulfillment of a contract.

4. Provision of the Website and Creation of Log Files

4.1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the requesting device.
The following data is collected:

• Information about the browser type and version used
• The user’s operating system
• The user’s IP address
• Date and time of access
• Websites from which the user’s system reaches our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user. This process is carried out anonymously. It is not possible to draw conclusions about your person.

4.2. Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.

4.3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is necessary to ensure the functionality of the website. Furthermore, the data serves to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
Our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR also lies in these purposes.

4.4. Storage Duration

The data is deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of data collection for providing the website, this is the case when the respective session ends.
In the case of storing data in log files, this occurs after no more than seven days. Further storage is possible. In this case, the users’ IP addresses are deleted or anonymized so that an assignment to the requesting client is no longer possible.

4.5. Objection and Removal Option

The collection of data for providing the website and the storage of data in log files is absolutely necessary for the operation of the website. Therefore, the user has no option to object.

5. Use of Cookies

5.1. Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that enables unique identification of the browser when the website is accessed again.

Two types of cookies are used. Temporary cookies are automatically deleted when you close your browser (so-called session cookies). Other cookies remain on your device and allow us or our partner companies to recognize your browser on your next visit (persistent cookies). This type of cookie enables you to be recognized when you revisit the website after leaving it. They serve to make our website more user-friendly, as well as more efficient and secure. Some elements of our website require that the calling browser can still be identified after a page change.

The following data is stored and transmitted in the cookies:

• Frequency of page views
• Use of website functions

We also use cookies on our website that enable an analysis of users’ surfing behavior.
In this way, the following data can be transmitted:

• Frequency of page views
• Use of website functions

The user data collected in this way is pseudonymized through technical measures. Therefore, it is no longer possible to assign the data to the requesting user. The data is not stored together with other personal data of the user.

When accessing our website, users are informed through an info banner about the use of cookies for analysis purposes and referred to this privacy policy. It is also indicated how the storage of cookies can be prevented in the browser settings. Therefore, you control the handling of cookies yourself. To allow, reject, view, and delete cookies, please use the help function of your browser.

5.2. Data Processing with Google Analytics

Our website uses Google Analytics, a web analytics service of Google Inc. (“Google”). The information generated by the cookies about your use of the website is generally transferred to a Google server in the USA and stored there. If IP anonymization is enabled on our website, your IP address will, however, be shortened by Google within the member states of the European Union or in other contracting states of the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use the information generated by the cookies to evaluate your use of the website, compile reports on website activities, and provide other services related to website and internet usage to the website operator. When you visit a website in the Google Display Network, Google stores a number in the user’s browser via a cookie. This number records your visits. It is used to uniquely identify a web browser on a specific computer and not to identify an individual. The users’ browsers can then be assigned to a demographic category based on the visited websites, such as a specific gender, age group, or parental status. Additionally, some websites provide demographic information shared by users on certain websites, for example, on social networks. Furthermore, Google may use demographic traits derived from Google profiles. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

By using our website, you consent to the processing of the data collected about you by Google in the manner and for the purposes described above. You can prevent the storage of cookies by adjusting your browser settings accordingly. However, please note that in this case, you may not be able to use all the functions of this website in their entirety.

Furthermore, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link.

5.3. Data Processing with Google Tag Manager

Google Tag Manager manages website tags via an interface. The tool “Google Tag Manager,” which implements the tags, is a cookieless domain and does not collect personal data.

5.4. Legal Basis for Data Processing

The legal basis for processing personal data using technically necessary cookies is Article 6(1)(f) GDPR.
The legal basis for processing personal data using cookies for analysis purposes is, in the presence of the user’s consent, Article 6(1)(a) GDPR.

5.5. Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some features of our website cannot be offered without the use of cookies. For these features, it is necessary for the browser to be recognized even after a page change.

The user data collected through technically necessary cookies is not used to create user profiles.
The use of analysis cookies serves the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can continuously optimize our offerings.
Our legitimate interest in processing personal data for these purposes is also based on Article 6(1)(f) GDPR.

5.6. Duration of Storage, Right to Object and Removal Option

Cookies are stored on the user’s computer and transmitted to our site. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or limit the transmission of cookies. Cookies already stored can be deleted at any time, and this can also be done automatically. If cookies are disabled for our website, some functions of the website may no longer be fully available.

6. Use of Logistics Providers and Other Service Providers

To process your order, Interpane Glas Industrie AG provides your personal data to our logistics providers, Emons Spedition GmbH, An der Salzstraße 1, 04158 Leipzig, and Hellmann Worldwide Logistics Road & Rail GmbH & Co. KG, Mutschlenaer Straße 14, 04509 Krostitz, who process these data on behalf of Interpane Glas Industrie AG and in compliance with the required security measures solely for the purpose of fulfilling the contract.

7. Credit Check

The legal basis for data processing is the fulfillment of contractual obligations or pre-contractual measures in accordance with Art. 6(1)(b) GDPR.

8. Print Media Requests

You have the option to order our current print media free of charge. These contain up-to-date information about our products and are sent by mail upon request. The personal data collected during the order of the respective medium (salutation, first and last name, and postal address) will only be used for the postal delivery of the requested medium. Without providing this data, the delivery cannot be made. The legal basis for data processing is consent in accordance with Art. 6(1)(a) GDPR.

9. Google Maps

Our website uses the Google Maps service. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To use the features of Google Maps, it is necessary to store your IP address. This information is generally transferred to a server of Google in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of presenting our online offers attractively and facilitating the finding of locations specified by us on the website. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR.

More information on the handling of user data can be found in Google’s privacy policy: https://www.google.de/intl/de/policies/privacy/.

10. Newsletter

10.1. Description and Scope of Data Processing

On our website, you can subscribe to a free newsletter. When subscribing to the newsletter, the data from the input form will be transmitted to us.

The following data is collected during registration:

• Email address
• Date and time of registration

For data processing, your consent will be obtained during the registration process, and you will be referred to this privacy policy.
If you purchase goods or services from our website and provide your email address, it may later be used for sending a newsletter. In such a case, the newsletter will be used exclusively for direct marketing of similar goods or services.

If you have given us your consent in accordance with Art. 6(1)(a) GDPR, technologies from CleverReach GmbH & Co. KG // CRASH Building, Schafjückenweg 2, 26180 Rastede, Germany (“CleverReach”) will be used. The newsletter will initially be sent via CleverReach as a technical service provider. At the same time, the technologies used allow us to personalize our communication with customers via email and mail, so we can inform you about the most relevant product offerings.
The data mentioned will be collected solely in pseudonymized form, and no linkage to further personal data takes place. The data will only be stored for as long as necessary for the processing purpose or until you withdraw your consent.

10.2. Legal Basis for Data Processing

The legal basis for processing the data after subscribing to the newsletter by the user is the user’s consent in accordance with Art. 6(1)(a) GDPR.
The legal basis for sending the newsletter following the sale of goods or services is § 7(3) UWG.

10.3. Purpose of Data Processing

The collection of the user’s email address serves the purpose of sending the newsletter.

10.4. Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. The user’s email address will be stored as long as the newsletter subscription remains active.

10.5. Right to Object and Removal Option

The newsletter subscription can be canceled by the user at any time. A corresponding link can be found in each newsletter.

11. Email Contact

11.1. Description and Scope of Data Processing

Through the contact email provided on the website (datenschutz@interpane.com), you can directly get in touch with us. If you contact us through this email, the information you provide, such as salutation, first and last name, email, subject, question about an order, question about an article, information about a return, complaint about an item, customer account, suggestions & remarks, and others, will be stored for the purpose of processing the request and for possible follow-up questions.
The legal basis for data processing is the fulfillment of contractual obligations or pre-contractual measures in accordance with Art. 6 (1) (b) GDPR.

Providing the data is mandatory. If you do not provide the required information, we may not be able to process your request to your satisfaction.
In this context, no data will be passed on to third parties. The data will be used solely for processing.

11.2. Legal Basis for Data Processing

The legal basis for the processing of data is the user’s consent in accordance with Art. 6 (1) (a) GDPR.
The legal basis for processing data transmitted in the course of sending an email is Art. 6 (1) (f) GDPR. If the email contact aims at the conclusion of a contract, an additional legal basis for processing is Art. 6 (1) (b) GDPR.

11.3. Purpose of Data Processing

The processing of personal data from the input form serves only to process the contact request. In the case of email contact, there is also the necessary legitimate interest in processing the data.
The other personal data processed during the submission process are used to prevent misuse of the contact form and to ensure the security of our IT systems.

11.4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the contact form and those transmitted by email, this will be the case when the respective conversation with the user is concluded. The conversation is concluded when it can be inferred from the circumstances that the matter has been fully resolved.
The additional personal data collected during the submission process will be deleted after a period of seven days at the latest.

11.5. Right to Object and Removal Option

The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

The responsible party is
Interpane Glas Industrie AG, Sohnreystraße 21
37697 Lauenförde, Germany, Data Protection Officer Dr. Thorsten Heinze (datenschutz@interpane.com).

You have the right to receive information about the data stored about you at any time, free of charge and without providing reasons. You can also request to block, correct, or delete your data at any time. Furthermore, you can withdraw the consent given for data collection and use at any time, without giving reasons. Please contact us via the email address: datenschutz@interpane.com with the subject “Widerspruch Datenschutz”. We will promptly address your request. We are always happy to answer any further questions you may have regarding our data protection notice and the processing of your personal data.

All personal data stored during the contact process will be deleted in this case.

12. Rights of the Data Subject

If personal data is processed about you, you are a data subject under the GDPR, and you have the following rights in relation to the data controller:

12.1. Right of Access

You have the right to obtain confirmation from the data controller as to whether personal data concerning you is being processed.

If such processing occurs, you have the right to request information from the data controller about the following:

• the purposes for which the personal data is processed;
• the categories of personal data being processed;
• the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
• the planned duration of the storage of your personal data or, if specific details are not possible, criteria for determining the storage period;
• the existence of a right to rectification or erasure of your personal data, a right to restrict processing by the controller, or a right to object to such processing;
• the existence of a right to lodge a complaint with a supervisory authority;
• all available information about the source of the data if the personal data was not collected from the data subject;
• the existence of automated decision-making, including profiling, as per Art. 22 (1) and (4) GDPR, and
• at least in these cases – meaningful information about the logic involved, as well as the scope and intended consequences of such processing for the data subject.

You have the right to request information on whether your personal data is being transferred to a third country or to an international organization. In this context, you can request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

12.2. Right to Rectification

You have the right to request rectification and/or completion of personal data concerning you, if the processed personal data is inaccurate or incomplete. The controller must make the correction without undue delay.

12.3. Right to Restrict Processing

Under the following conditions, you may request the restriction of the processing of your personal data:

• if you contest the accuracy of the personal data concerning you, for a period enabling the controller to verify the accuracy of the personal data;
• the processing is unlawful and you oppose the deletion of personal data and instead request the restriction of its use;
• the controller no longer needs the personal data for the purposes of processing, but you require it for the establishment, exercise, or defense of legal claims, or
• if you have objected to processing under Art. 21 (1) GDPR and it is not yet determined whether the legitimate grounds of the controller override your interests.

If the processing of your personal data has been restricted, these data – aside from being stored – may only be processed with your consent, for the establishment, exercise, or defense of legal claims, for the protection of the rights of another natural or legal person, or for reasons of significant public interest in the Union or a Member State.
If the restriction of processing is lifted according to the above conditions, you will be informed by the controller before the restriction is lifted.

12.4. Right to Erasure

a) Obligation to Erase

You may request the controller to erase your personal data without undue delay, and the controller is obliged to erase this data without undue delay if one of the following reasons applies:

• The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
• You withdraw your consent on which the processing is based according to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal ground for the processing.
• You object to the processing according to Art. 21 (1) GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing according to Art. 21 (2) GDPR.
• The personal data concerning you has been unlawfully processed.
• The erasure of personal data concerning you is required for the fulfillment of a legal obligation under Union law or the law of the Member States to which the controller is subject.
• The personal data concerning you were collected in relation to offered information society services in accordance with Art. 8 (1) GDPR.

b) Information to Third Parties

If the controller has made your personal data public and is obliged to erase it according to Art. 17 (1) GDPR, he shall take reasonable steps, including technical measures, considering available technology and the cost of implementation, to inform data controllers who are processing the personal data that you, as the data subject, have requested the deletion of all links to, or copies or replications of, the personal data.

c) Exceptions

The right to erasure does not apply if the processing is necessary:

• for the exercise of the right to freedom of expression and information;
• for the fulfillment of a legal obligation which requires processing under the law of the Union or the Member States to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the area of public health according to Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR;
• for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes according to Art. 89 (1) GDPR, insofar as the right mentioned in point (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
• for the establishment, exercise, or defense of legal claims.

12.5. Right to Notification

If you have exercised your right to rectification, erasure, or restriction of processing with the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed, of such rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed about these recipients by the controller.

12.6. Right to Data Portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to whom the personal data have been provided, where:

1. the processing is based on consent according to Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR or on a contract according to Art. 6 (1) (b) GDPR, and
2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of others must not be adversely affected.
The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

12.7. Right to Object

You have the right to object, on grounds relating to your particular situation, at any time, to the processing of your personal data which is based on Art. 6 (1) (e) or (f) GDPR, including profiling based on those provisions.
The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims.
If you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

You have the right to object to the processing of personal data in connection with the use of information society services – irrespective of Directive 2002/58/EC – by automated means using technical specifications.

12.8. Right to Withdraw Consent

You have the right to withdraw your data protection consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

12.9. Automated Decision-Making in Individual Cases, Including Profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

1. is necessary for the conclusion or performance of a contract between you and the controller,
2. is authorized by Union or Member State law to which the controller is subject, and that law provides suitable measures to safeguard your rights and freedoms and legitimate interests, or
3. is based on your explicit consent.

However, such decisions shall not be based on special categories of personal data under Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies, and suitable measures are in place to protect the rights, freedoms, and legitimate interests of the data subject.

In cases (1) and (3), the controller shall implement appropriate measures to safeguard your rights, freedoms, and legitimate interests, including at least the right to obtain human intervention, to express your point of view, and to contest the decision.

12.10. Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, your place of work, or the place of the alleged infringement, if you believe that the processing of personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and the outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

13. Privacy Policy for Online Applications

13.1. General

This privacy policy applies to all individuals who apply online to our company. As a company based in Germany, we adhere to the strict requirements of the General Data Protection Regulation (GDPR) and other data protection regulations.

13.2. Collection and Processing of Applicant Data

By filling out the online application form on our website, personal data such as name, address, contact details, date of birth, qualifications, and application documents are collected. This data is processed solely for the purpose of conducting the application process.

13.3. Retention Period

The data is stored for the duration of the application process. After the process is completed, the data of rejected applicants will generally be deleted after six months. This enables us to clarify any claims under the General Equal Treatment Act (AGG). For applicants who have been added to our talent pool database, deletion occurs after two years, unless consent for longer storage has been given.

13.4. Access to Data

Access to your personal data is strictly limited to the employees of our HR department and the managers responsible for the selection process. All persons working with this data are required to maintain confidentiality.

13.5. Security

We implement technical and organizational security measures to protect your data from accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

13.6. Notice Regarding Online Applications Only

To ensure secure and consistent handling of applicant data, we accept applications exclusively through our online application portal and via email. This ensures that all applications undergo the same process and that the data is transmitted and processed securely.

13.7. Your Rights as a Data Subject

You have the right to access your stored personal data, the right to rectify incorrect data, and the right to erase or restrict the processing of your data. You also have the right to object to processing and the right to data portability.

13.8. Contact

If you have any questions regarding data protection for online applications or wish to exercise your rights, please contact our Data Protection Officer:

Butec GmbH
Leinetal 30
37120 Bovenden

You can reach the Data Protection Officer at:
info@butec.eu

This privacy policy may be updated from time to time. Therefore, we recommend that you review it regularly when applying to us.